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Job Description

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Administrative Positions at Chanakya: 

Working in administrative roles at Chanakya University provides an enriching and intellectually engaging career trajectory that will enhance both your professional development and personal contentment.

Hostel Warden – Male

Summary:

We are looking for a Warden/Assistant Warden for the Boys Hostel with a 0 – 5 years of experience.

Responsibilities:

  • Ensure the well-being and safety of all hostel residents.
  • Address student grievances and provide appropriate support and counselling.
  • Manage hostel admissions, room allocation, and check-ins/check-outs.
  • Maintain accurate records of hostel residents and related administrative data.
  • Ensure proper functioning of hostel facilities such as water supply, electricity, and Wi-Fi connectivity.
  • Enforce hostel rules and regulations to maintain a disciplined and secure environment.
  • Monitor hostel premises to prevent any unauthorized entry and ensure the safety of students.
  • Respond promptly to any security or emergency situations and coordinate with relevant authorities when necessary.
  • Be prepared to handle emergency situations such as medical emergencies, natural disasters, or any other unforeseen incidents.
  • Inform university authorities and relevant departments in case of critical incidents.
  • Maintain records of student attendance and report any irregularities to the university administration.
  • Prepare periodic reports on hostel activities, incidents, and student welfare issues for management review.

Qualifications Required:

  • Bachelor’s degree in any discipline from a recognized university.
  • Previous experience in student housing or residential management is a MUST.

Skills Required:

  • Excellent interpersonal and communication skills.
  • Proficiency in regional and English languages is preferred.
  • Ability to handle stressful situations calmly and responsibly.
  • Knowledge of hostel-related regulations and safety guidelines is desirable.
Finance Manager

Summary:

The ideal candidate will be responsible for working with senior management to develop financial strategies for the organization. You are comfortable handling large amounts of data, acting as a business partner, decision maker, and providing regular financial reporting.

Responsibilities:

  • Lead and support the implementation of ERP systems to streamline financial operations and reporting.
  • Oversee daily cash and fund management, including bank reconciliations for all bank accounts to ensure accuracy and transparency.
  • Prepare school-wise income and expenditure statements with proper accounting in Tally, ensuring accurate data capture. Further analyse and allocate costs to respective programmes under each school, distinguishing between direct and indirect expenses.
  • Review and authorize operational (Opex) expenses in alignment with Procurement Guidelines, Delegation of Authority Matrix, and approved budgets.
  • Manage end-to-end payroll processing with complete documentation and defined process flows. Liaise with payroll consultants to ensure compliance with ESI, PF, PT, Salary TDS, and other statutory requirements.
  • Ensure timely payment of statutory dues, compliance with tax regulations, and accurate filing of returns within prescribed deadlines.
  • Coordinate with tax consultants on matters relating to direct and indirect taxation, as well as other compliance-related requirements.
  • Collaborate with statutory auditors to facilitate timely submission of financial records and ensure smooth and timely closure of audits.
  • Handle FCRA registration processes and ensure adherence to all related regulatory compliances.
  • Organize committee meetings and extend financial support during inspections by regulatory bodies.
  • Lead internal quality assurance initiatives within the Finance Department to strengthen governance and controls.
  • Provide financial documentation and support for NAAC and other accreditation processes.

Qualifications:

  • Master’s degree or higher degree in Finance or related field. CA is preferred.
  • University/Academic Experience is preferred.
  • CA with 3 – 4 years of relevant experience
  • Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Detail-oriented and analytical
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