Job Description

• Any Graduate with 3 to 4 years of relevant experience
• Excellent communication skills (Hindi / English)

Roles and Responsibilities:

1. Handling incoming and Outgoing calls
   • Call prospective students and parents, handle all their queries related to admissions and convert them to admission.
   • Collect and record and all relevant information required for admissions.
   • Keep accurate and detailed records of calls made and answered results achieved.
   • Achieve all specified targets.
   • Maintain confidentiality of the leads assigned. 
2. Supporting the Origination in BTL/EXPO/SEMINARS/PGCET 
   • Visiting the schools and colleges and seeking permission to conduct the Seminars.
   • Doing follow-ups for Appointments for Seminars.
   • Coordinating with the BTL and other teams for conducting seminars /GDPI/Entrance exam 
   • Collecting the Information of students who were part of the Seminars.
   • Participation in the EXPO events.

The School of Biosciences at Chanakya University, Devanahalli, is seeking applications for the position of Administrative Assistant. The successful candidate will support the coordination of daily operations and activities within the school. This position is temporary and initially for one year, with the possibility of extension based on performance.
Essential Qualifications, Experience, and Skills (Position Code: SBS-AA001)

1. Education:

• Master’s degree in Science or B.E./B. Tech with a minimum of 60% marks or a 6.50 CGPA from a recognized university.

2. Management Skills:

• Ability to multitask
• Coordinate the SBS procurement process including management and maintenance of inventories
• Proficiency in organizing and scheduling SBS activities/meetings.
• Competence in maintaining accurate SBS records.

3. Communication Skills:

• Strong verbal and written communication skills for effective interaction with colleagues, external partners, and stakeholders.
• Ability to prepare reports, emails, and other documentation.

4. Technical Proficiency:

• Familiarity with MS office software (e.g., Microsoft Office Suite, Google Workspace).
• Experience with specialized tools for scheduling or project management is a plus.

5. Desirable Skills:

• Prior experience in the management of scientific project.

We welcome applications from motivated individuals who are eager to contribute to the dynamic environment of the School of Biosciences.

Age

Not exceeding 32 years as of the last date of application.

Remuneration

Remuneration will be commensurate with expertise and experience

How to Apply

Interested applicants can apply through email, sending their CV along with a cover letter to sbs@chanakyauniversity.edu.in on or before 7th April, 2025.

About Chanakya University

Chanakya University aspires to be India’s foremost for-purpose university, on a steadfast mission, in pursuit of expanding frontiers of knowledge, to nurture world-class scholarship and advance high impact research. We are committed front runners in merging global academic excellence India’s exceptional civilization wisdom for individuals’ and society’s sustained goodness and greatness. 
Chanakya University is a global learning destination that is deeply committed to the creation of a foremost knowledge movement in which students rise higher with ideas and achieve sustained success with abundant wisdom (jñāna), indomitable will (ichhā) and meaningful action (kriyā). For more details, please visit https://chanakyauniversity.edu.in/

About the School of Biosciences (SBS)

Our school is dedicated to fostering a passion for scientific inquiry and discovery in our students, and we strive to prepare them for a variety of careers in biosciences. Research is at the heart of what we do at the School of Biosciences. Our faculty members are engaged in research on a wide range of emerging areas from computational biology, disease biology, genomics and bioengineering. We believe that by providing students with opportunities to engage in research activities, we can prepare them for successful careers in academia, industry, or research institutions. Our faculty members are passionate about teaching and provide personalized attention to each student. We also offer a range of student support services, including academic advising, career counselling, and tutoring.

Summary

The Hostel Warden plays a vital role in overseeing the smooth functioning and management of the university’s hostels. The warden is responsible for creating a conducive living environment for students, ensuring their safety, and maintaining discipline within the hostel premises. The position involves close interaction with students, staff, and university authorities.

Responsibilities

• Ensure the well-being and safety of all hostel residents.
• Address student grievances and provide appropriate support and counselling.
• Organize and supervise recreational and extracurricular activities for the hostel residents.
• Manage hostel admissions, room allocation, and check-ins/outs.
• Maintain accurate records of hostel residents and related administrative data.
• Handle room maintenance requests and liaise with the maintenance team for timely resolution.
• Connect with parents to update them on their pupil’s wellbeing and performance
• Supervise housekeeping services to maintain cleanliness and hygiene in common areas and rooms.
• Ensure proper functioning of hostel facilities such as water supply, electricity, and Wi-Fi connectivity.
• Enforce hostel rules and regulations to maintain a disciplined and secure environment.
• Monitor hostel premises to prevent any unauthorized entry and ensure the safety of students.
• Respond promptly to any security or emergency situations and coordinate with relevant authorities when necessary.
• Be prepared to handle emergency situations such as medical emergencies, natural disasters, or any other unforeseen incidents.
• Inform university authorities and relevant departments in case of critical incidents.
• Foster a sense of community among hostel residents by organizing events and group activities.
• Promote a friendly and inclusive atmosphere that encourages diversity and mutual respect.
• Mediate and resolve conflicts among students, promoting a harmonious living environment.
• Take appropriate disciplinary actions when required, following the university’s disciplinary policies.
• Maintain records of student attendance and report any irregularities to the university administration.
• Prepare periodic reports on hostel activities, incidents, and student welfare issues for management review.

Qualifications Required:

• Bachelor’s degree in any discipline from a recognized university.
• Previous experience in student housing or residential management is an advantage.

Skills Required:

• Excellent interpersonal and communication skills.
• Strong problem-solving and conflict resolution abilities.
• Ability to work independently and as part of a team.
• Proficiency in regional and English languages is preferred.
• A positive attitude and empathy towards students.
• Ability to handle stressful situations calmly and responsibly.
• Knowledge of hostel-related regulations and safety guidelines is desirable.

Reporting Relationship

• Reports to the Director – Facilities

Purpose of the Role:

The Finance Manager at Chanakya University plays a crucial role in ensuring the effective financial management and sustainability of the institution. The primary purpose of this role is to oversee all financial aspects, provide strategic financial guidance, and contribute to the overall fiscal health of Chanakya University. The Finance Manager is responsible for implementing financial policies, procedures, and controls while supporting the institution’s mission and objectives.

Roles & Responsibilities:

• Develop and implement comprehensive financial plans and budgets aligned with the university’s strategic goals.
• Collaborate with various departments to gather input for budget creation and monitor budget performance regularly.
• Prepare accurate and timely financial reports for management, stakeholders, and regulatory bodies.
• Ensure compliance with relevant accounting standards and regulatory requirements.
• Monitor and manage the university’s cash flow to ensure liquidity and efficient use of financial resources.
• Implement strategies to optimize working capital.
• Identify financial risks and implement measures to mitigate them.
• Stay updated on financial regulations and recommend changes to policies and procedures accordingly.
• Conduct financial analysis to support decision-making processes.
• Provide insights into financial performance and trends to assist in strategic planning.
• Coordinate with external auditors to facilitate annual audits and ensure compliance.
• Implement recommendations from audit reports to enhance financial controls.
• Oversee the management of grants and external funding, ensuring compliance with donor requirements.
• Collaborate with grant-seeking teams to develop financial proposals.

• Develop, update, and enforce financial policies and procedures to ensure transparency, accountability, and compliance.

Skills Required:

• In-depth knowledge of financial management, accounting principles, and budgeting.
• Strong analytical and problem-solving skills for effective decision-making.
• Excellent verbal and written communication skills to convey complex financial information to various stakeholders.
• Meticulous attention to detail to ensure accuracy in financial reporting and compliance.
• Strong leadership skills to guide and inspire the finance team.
• Ability to adapt to changing financial landscapes and regulations.
• Proficient in financial software and tools; familiarity with ERP systems is an advantage.
• High level of integrity and ethical conduct in handling financial matters.

Qualifications & Experience Required

• Bachelor’s degree in Finance, Accounting, or a related field. A master’s degree and professional certifications (e.g., CPA, CMA) are preferred.
• Proven experience in financial management, preferably in an educational institution.

Reporting Relationship

• Reports to Chief Financial Manager

Purpose of the role:

This position will be responsible to lead Outreach activities for school/college segments in assigned region or territory.

Roles & Responsibilities:

• To Lead Outreach activities for school/college segments in assigned region or territory.
• Students’ engagement through Events/Exhibitions/outreach efforts
• To Lead Community Outreach programs
• Organizing career counselling workshops and fairs for Students and Parents
• Be an institutional representative for the schools in the region.
• Attend events as the school’s designated representative for Outreach Programs
• Representation in Seminars and school events.
• Institutional Liaoning, Student Welfare and Community relationship building.
• Plan and execute the Open days and Information sessions on and off campus
• Effectively present to large groups of prospective students and families.
• Conduct Events at Schools & Colleges: Create an events strategy and calendar of events to drive student/Institution engagement.
• Plan and conduct events for the student community members.
• Identify targets and opportunities to create partnerships.
• To pursue opportunities for partnering with relevant institutions, foundations, community etc.
• Plan and execute the Open days and Information sessions on and off campus
• Effectively present to large groups of prospective students and families.
• Support all on-going Admission initiatives for University admissions.
• Openness to travel / outreach: The profile requires for the candidate to be open to visit and meet with consultants and counsellors – schools and institutes on a regular basis, almost every day within the city and occasionally within assigned territory.
• The candidate is required to travel out of city/country as per calendar for mega events that are planned in target cities as per the business plan.
• Overall – Achievement of business target through maximizing student enrolment in various UG and PG programs.

Skills Required:

• Proven success in admissions closure in a collaborative, matrixed environment with multiple direct and indirect reporting structures throughout the organization.
• Stakeholder collaboration experience, with the ability to quickly develop and manage both internal and external relationships across cultural and geographical boundaries; the ability to use a collaborative model to leverage resources effectively.
• Connect with coaching centers
• Knowhow of various entrance exam conducted for various courses like CAT, XAT, MAT, KMAT, CLAT, PGCET(for Karnataka), CUET for North India, LSAT
• Experience of working with consultants across
• Distribution activity during the exams
• Should have the experience of edu fairs, mall activity, apartment branding, mobiles vans

Qualifications Required

• Bachelors’ degree in Science / Commerce is a must. Preferably MBA with suitable proven experience will be considered
• Minimum 5+ years of sales operations and business development experience in University/B-School/colleges required with exceptional commercial acumen.
• Minimum 5 years in BTL activities worked for University/School /college ie Education domain with a students admissions target of 2000.

Reporting Relationship

• Reports to Director – Admissions

Purpose of the role:

This position will be responsible for the sales and business development functions of the University- PG Programs

Responsibilities:

• Overall responsibility to drive growth and profitability for the University
• Achieving enrolment targets
• Ensuring strong school, college, University, coaching centres and other education domain partnerships and alliances, to drive revenues
• Building credibility and equity of CU brand amongst key stakeholders
• Representation in Seminars and school events.
• Institutional Liasoning, Student Welfare and Community relationship building.
• Conduct Events at Schools & Colleges: Create an events strategy and calendar of events to drive student/Institution engagement.
• Plan and conduct events for the student community members.
• Identify targets and opportunities to create partnerships.
• To pursue opportunities for partnering with relevant institutions, foundations, community etc.
• Plan and execute the Open days and Information sessions on and off campus
• Effectively present to large groups of prospective students and families.
• Support all on-going Admission initiatives for university admissions.
• Openness to travel / outreach: The profile requires for the candidate to be open to visit and meet with consultants and counsellors – schools and institutes on a regular basis, almost every day within the city and occasionally within assigned territory.
• The candidate is required to travel out of city/country as per calendar for mega events that are planned in target cities as per the business plan.
• Overall – Achievement of business target through maximizing student enrolment in various PG programs

Skills Required:

• Proven success in admissions closure in a collaborative, matrixed environment with multiple direct and indirect reporting structures throughout the organization.
• Stakeholder collaboration experience, with the ability to quickly develop and manage both internal and external relationships across cultural and geographical boundaries; the ability to use a collaborative model to leverage resources effectively.
• Proven success record leading and building the team of counselors and tele callers an agile workforce that responds quickly and effectively to changing business situations and demands.
• Demonstrated ability to communicate issues and recommendations persuasively and effectively to key stakeholders.
• Excellent verbal and written communications skills
• strong presentation skills.
• Ethics and Integrity – An example of ethical behavior and appropriate conduct at all times

Qualifications Required

• Bachelors’ degree in Science / Commerce is a must. Preferably MBA with suitable proven experience will be considered
• Minimum 12+ years of sales operations and business development experience in University/B-School/colleges required with exceptional commercial acumen.
• Having worked for admissions closure of programs like BA, BBA,BSC, BCOM, LAW, MBA, MSC,MCA in the University set up for at least 4-5 years.

Reporting Relationship

• Reports to Director – Admissions

Purpose of the role:

The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters. The Executive Assistant also serves as a liaison to the senior members; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Roles & Responsibilities

• Manage professional and personal scheduling, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments.
• Plans, coordinates and ensures the schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the Secretary time.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the office to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping him updated.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the office’s ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Skills Required

• Strong written and verbal communication skills
• Strong time-management skills and the ability to organize and coordinate multiple projects at once
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Ability to keep company confidences

Qualifications Required

• Any graduate with more than 3 years of experience in being the executive assistant to top management of any company
• Should be very fluent in Kannada & Hindi